An event coordinator is a person whose job is to plan a range of occasions, including shows, concerts, or performances, fetes or festivals, exhibitions and fairs, weddings, meetings, social gatherings, photo-shoots, charity dinners, and publicity related product launches.
Event coordinators can be freelance, work for an event management company, or directly for a particular company, celebrity or brand. They are responsible for every aspect of the assigned event ranging from planning, booking, arranging, and decorating to even attending the day in order to make sure that everything goes according to plan.
Job Description for Event Coordinator:
Job description for Event Coordinator may include, but are not limited to, the following:
Organizes the complete event from scratch; Plans the whole event with the client; Fixes upon a budget with the client; Implements the budget and makes sure the costs do not overshoot it; Delegates duties to respective individual according to their capabilities; Coordinates with all the departments involved in the organization of the event; Checks the inventory before the event; Interviews and hires the right people; Makes sure everything is in order before the promotion of the event; Ensures that the posters and advertisements are up in the right time; Makes the correct appointments of delegates and makes the payments to them well before the event; Arranges for the stay of the delegates and makes all arrangements for them to be at the event on time; Takes all the necessary permission required for the event; Makes sure all the concerned people are present at the event.
Tips for Writing Event Coordinator Resume:
The most important tips for writing Event Coordinator resume are as under:
- Divide the Event Coordinator resume into separate sections and subsections along with short paragraphs and bulleted points to make it easily readable.
- Include all necessary details, such as full name, contact information, telephone numbers, permanent address, email address, and job objective.
- Write your major professional achievements as an Event Coordinator next to the objective section to give an idea about quantifiable results of your work.
- Include your Professional Experience above the Academic Qualifications section in order to highlight your employment history.
- Preferably, describe your professional experience and related basic job responsibilities in bullets.
- Write all major skills that are related to the event management in Skills section.
There are several things that should be included in Event Coordinator resume, which are as follows:
- Write a job objective in your resume that strikes a chord with the employer.
- It is significant to summarize your strengths and key qualifications in the top half of the first page in the Professional Achievements section.
- When writing a Professional Experience section, always emphasize your major accomplishments.
- Under each employer, give a bulleted list of your major accomplishments. Always show quantifiable results of your work in this section.
- Include your major academic qualifications in your resume that are particularly related to event management.
- Include a list of your major event management related skills in your resume that can be beneficial to the employer.
- Include the professional affiliations, courses, workshops, training and seminars that you have attended related to your profession, if any.
Following things should be avoided while writing an Event Coordinator resume:
- Don’t include a long list of responsibilities and accomplishments in your resume as they will conceal the important points.
- Don’t give too many skills as it will only be viewed with skepticism.
- Don’t include photos in your resume.
- Don’t misrepresent information.
- Don’t include unrelated personal information, which include your hobbies, health, social security number, age, height, weight, religion, citizenship, race, marital status, or names of wife and children.
- Don’t include research papers, dissertations, or lists of publications.
- Don’t make your resume too lengthy, as anywhere from one to three pages is enough.
Using actions words in your resume can immediately make it professional looking. These action words can be used in the Professional Achievements and Professional Experience sections of the Event Coordinator resume. Some of the most important of these action words are as under:
Assigned, Assisted, Booked, Built, Coached, Composed, Conducted, Contracted, Coordinated, Created, Delegated, Determined, Developed, Directed, Distributed, Ensured, Established, Evaluated, Executed, Hired, Investigated, Maintained, Motivated, Oversaw, Planned, Prepared, Promoted, Proven, Recognized, Recruited, Related, Required, Reviewed, Selected, Served, Supervised, Trained, Worked.
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The most important part of a recruitment process is interview, which greatly affects the selection or rejection of a job candidate. Therefore, it is essential for the candidate to be well prepared for the interview. Here are a few important interview tips that must be followed when interviewing for the Event Coordinator post.
- Make a list of common interview questions related to event management and answers, or you can answer them by yourself.
- Determine field trends related to event management, which are currently happening in your industry and how to face or solve them.
- Recognize attributes, traits or abilities for event coordinator, which are connected to this job and how to get them.
- During the interview, maintain a professional demeanor and avoid discussing personal issues and problems.
- Show your keen interest in the available vacancy, however do not overdo it.
- Always close the interview by expressing gratitude and appreciation for their time.